Fictitious Trade Names

A Fictitious Trade Name is required if a business is conducted in Virginia under a name other than the owners legal name. An assumed or fictitious name certificate must be filed in the office of the Clerk of the Circuit Court in each county or city where business is to be conducted. No person, partnership, limited liability company or corporation may conduct or transact business in the Commonwealth under any assumed or fictitious name until they file a certificate in the Circuit Court Clerk´s Office in the county or city in which their business is conducted pursuant to §59.1-69 of the Code of Virginia.

Businesses registered with the State Corporation Commission may file a Trade Name at the local level if it is conducting business under a different name other than the name that is registered with the State Corporation Commission. If you are conducting business under the name registered with the State Corporation Commission, you are not required to file a trade name on the county level. The types of businesses registered with the State Corporation Commission are General Partnership, Limited Partnership, Foreign Limited Partnership, Corporation, or Limited Liability Company.

Businesses registered with a Foreign State Corporation Commission must register with the Virginia State Corporation Commission in Richmond as a foreign corporation before registering a trade name on the county level.

You are strongly encouraged to consult with an attorney concerning the protection of your business trade name. A trade name filed at the local level does not have the same status as those filed with the State Corporation Commission.

To avoid duplication of a business name it is recommended that the owner review the Trade Name index on the Courts Automated Retrieval System (CARS) for names already recorded.

All persons that register a trade name who do not reside in the Commonwealth are required to provide the name, address and phone number of a Virginia registered agent for purpose of service of process.

According to §59.1-71 of the Code of Virginia , "every person, as defined in §1-13.19 , who intends to transact business under an assumed or fictitious name in accordance with the provisions of this chapter in a county or city in which such person does not reside, in the case of a natural person, or does not maintain its principal place of business, in the case of any other person, shall, before commencing to do business in such city or county, by written power of attorney, appoint some practicing attorney-at-law residing in the Commonwealth as its attorney or agent, upon whom all legal processes against the owner may be served and who shall be authorized to enter an appearance in its own behalf."

Instructions to Register A Trade Name

  1. Complete the appropriate form. The application must be completed in black ink only.
  2. Have all signatures notarized or signed in Clerks presence. The Fictitious Trade Name certificate must be signed by the owner(s) of the business before a Notary Public or Deputy Clerk. A certificate for registration of a partnership must be signed by all partners. Businesses registered with the State Corporation Commission must be signed by an officer of the Corporation, General Partnership, Limited Partnership, or Limited Liability Company.

If you have any questions call the Circuit Court Clerk's office: 540-775-3322

Applications

Visit website address http://www.courts.state.va.us/forms/circuit/cc1050.pdf

Dissolution Applications

There are two types of dissolution of Fictitious Trade Name Applications:

  1. Dissolution of a business for an Individual or Partnership
    Dissolution Of Business Application CCR 154 Dissolution Of Business Application CCR 154 4.82 Kb
  2. Dissolution of a Corporation, General Patnership, Limited Partnership, or Limited Liability Co.
    Dissolution Of Business SCC Application Dissolution Of Business SCC Application 7.63 Kb

Important Names & Numbers for New Businesses in Virginia

The State Corporation Commission
804-371-9733
http://www.state.va.us/scc

King George County Commissioner of Revenue

For Local Business License
540-775-4664

Virginia Department of Taxation
1-800-829-1040
http://www.tax.virginia.gov/

Virginia Code Sections Pertaining to Trade Names:
§59.1-69 - §59.1-76

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